Books built for Ottawa contractors juggling draws, subcontractors, payroll, holdbacks and HST, so you always know which jobs make money and never get surprised at tax time.
No obligation · No lock‑in contracts · Ottawa‑based
You only find out a job lost money long after the cheque cleared, when it's too late to do anything about it.
Filing deadlines, source deductions and T4s sneak up every quarter, and a generalist bookkeeper treats them like an afterthought.
Materials, labour, subs and equipment all dumped into one pile, so you bid the next project on a gut feeling instead of real numbers.
We fix all three, so you stop lying awake wondering which job lost money. Clean books, real job costing, and zero surprises at tax time.
We take over the file, reconcile what's outstanding, fix the categories, and get you current usually without you having to chase the old bookkeeper for anything.
We set up job costing so labour, materials and subs land on the right project and you see margin per job every month, not nine months late.
We track HST as it accrues and set it aside, and we keep payroll remittances on the CRA's schedule. The deadlines stop being a surprise.
We rebuild the chart of accounts around how you actually bid and bill, fix the bank feed, and get the file back to something you can rely on.
We set up receipt capture so you photograph it once and it's filed. No shoebox, no end-of-year scramble to find what you spent.
Once the last jobs are costed properly, you bid the next one on what the work actually costs you, not on hope.
Not a generic monthly reconciliation. Every service below is shaped around projects, progress billing, retainage and trade cash flow.
Stop guessing. Bid on real numbers. Every dollar of labour, materials, subs and equipment tracked to the right job, so you know true margin before you quote the next one.
Learn more →Off your plate, closed by the 10th. Reconciled, categorized and summarized in plain English. It's the one finance email you'll actually read.
Get a free review →Never miss a CRA deadline again. Tracked all year, reconciled and filed on time. No penalties, no scrambling, no guesswork.
Get a free review →Pay your crew right, stay compliant. Payroll, source deductions, T4s, T5018 subcontractor slips and WSIB remittances handled.
Learn more →Keep cash moving between draws. Bills paid on time and invoices chased on time, so a slow‑paying client doesn't sink your week.
Get a free review →Behind? We've seen worse and fixed it. We rebuild a messy or abandoned QuickBooks file into books you can finally trust.
Learn more →The right system, set up for construction. QuickBooks Online with a construction chart of accounts and receipt capture. Paperwork stops piling up in the truck.
Learn more →See your business clearly. Monthly statements and job profitability that make sense without an accounting degree.
Get a free review →Per‑property clarity. Rents, expenses and HST on the right ledger for investors, landlords, property managers and developers.
Learn more →A generalist bookkeeper treats your business like a coffee shop with a truck. We don't. Job costing, progress draws, retainage and per-property books are our default, not a special request. Whether you're building for clients or building a portfolio, it's the same core idea: a project business needs books that track money job‑by‑job and property‑by‑property.
A 30‑minute call. We look at your current books, your jobs and where things stand. You leave knowing what's working, what's behind, and what it would cost. No pressure.
We get read access to your QuickBooks Online and connect your bank and card statements through the software's own secure feeds. You're not emailing us spreadsheets it's set up properly from day one.
We bring you current, fix the chart of accounts so job costing actually works, and handle the handover from your old bookkeeper. You barely lift a finger.
Books closed by the 10th, a plain‑English report in your inbox, and a real person on email when a question comes up mid‑month. That's the rhythm from here on.
Every month, the same reliable package lands in your inbox so you always know exactly where your business stands.
No learning curve, no explaining what retainage or a T5018 is. This is all we do.
No hourly meters, no surprise invoices for a quick question. Budget with confidence.
Reliability you can set your watch by not "sometime next quarter."
We translate the numbers into decisions you can actually act on.
Stay because it works, not because you're trapped. Cancel anytime.
We know the region, the trades and the way work actually gets billed here.
No obligation · No lock‑in contracts
What clients send us
Bank and credit card access through the software feeds. Receipts photographed from the job site using the receipt app. Payroll hours at the end of each period. Subcontractor invoices, supplier bills, and major project expenses. Most clients batch receipts weekly or monthly and spend under 10 minutes a month on their end.
What we do each month
Transactions imported and categorized. Job costs coded to the right projects. Payroll reconciled and remittances confirmed. HST reviewed against billings. Bank accounts reconciled. Reporting finalized. Any odd transactions flagged to you directly. Books closed by the 10th.
What lands in your inbox
Monthly P&L and balance sheet. Job profitability for each active project. HST balance tracked and set aside. Payroll summary. Plain-English note on anything worth your attention. Books ready for your accountant any time they ask.
Every plan is a fixed monthly fee based on your transaction volume and the work you need so you can budget with confidence.
Owner‑operators & subcontractors with steady, simple volume.
Contractors & renovators running multiple jobs at once.
Builders, multi‑entity firms & active real estate investors.
Not sure where you fit? Most clients land between $400–$900/mo. Get an exact quote in one short call →
Construction and the trades are our core specialty general contractors, builders, renovators and subs. We also work with closely related clients like real estate investors, property managers and developers, because the job‑ and property‑based accounting overlaps heavily.
Yes catch‑up and cleanup is one of the most common ways clients start with us. We'll rebuild your QuickBooks Online file, reconcile what's outstanding, and get you to a clean, current set of books before moving you onto monthly service.
We work primarily in QuickBooks Online, paired with Dext or Hubdoc for receipt capture. If you're already set up, we'll work in your file. If not, we'll get you running on the right cloud stack for construction.
Yes. We track and file your GST/HST, run crew payroll with source deductions and T4s, prepare T5018 subcontractor slips, and handle WSIB remittances. Tax‑season scrambling stops being your problem.
We're an Ottawa‑based, cloud‑first firm serving contractors across Ottawa, Kanata, Barrhaven, Nepean, Orléans, Stittsville, Gloucester and the surrounding region. Cloud bookkeeping means we work with your books in real time without needing to be on‑site.
Flat monthly pricing based on your transaction volume and the services you need most construction clients land between $400 and $900 per month. We'll give you an exact, no‑obligation quote on your free bookkeeping review.
Yes. Your books live in your own QuickBooks Online account with bank‑level security, we work under a signed engagement letter, and you get a single named point of contact your financials never get passed around. We're happy to sign an NDA on request.
It's easier than most people expect. We handle the handover, bring your file current, and set everything up you barely lift a finger. And there are no lock‑in contracts: you stay because it works, not because you're trapped.
Our roots are in construction and real estate operations running projects, managing draws and subcontractors, and watching good companies lose money on jobs nobody realized were underwater until it was too late.
That's the difference. We don't need you to explain what a holdback is, why a progress draw throws off a generalist's reports, or how a change order quietly eats a margin. We've lived it from the operations side, so we set your books up the way a project business actually runs.
The result is bookkeeping that feels less like filing and more like having someone in your corner who understands the work.
Read the full story →Book your free bookkeeping review. We'll look at your current books, show you exactly what's leaking margin, and tell you straight whether we can help. No obligation, no jargon, no contract.
No obligation · No lock‑in contracts · Ottawa‑based construction & real estate specialists